Why Outsourcing Your ATS Admin Might Be the Smartest Move You Make
You’ve already invested in your ATS and other tools —but if managing them falls to someone juggling five other roles, you’re not getting full value. System improvements stall, users get frustrated, and your recruiters spend too much time fixing tech instead of hiring. There’s a better way—and it might not mean hiring someone full-time.
Signs Your ATS Might Be Falling Behind
System improvements keep getting pushed
Workarounds are the norm
Reporting is inconsistent or unreliable
The system feels outdated or clunky
Recruiters constantly “put out fires”
Why This Happens
A lot of companies assign ATS admin to someone in HR or recruiting who already has a full-time job. They do their best, but system management becomes reactive. Meanwhile, vendor support can’t fully help—they don’t know your workflows or team structure.
The Case for Outsourcing Your ATS Admin
✅ Certified Expertise
Get access to experienced professionals who’ve worked across industries. They know how to configure your system for scale and sustainability.
✅ Strategic Perspective
Outsourced admins bring fresh ideas and can benchmark your performance against others in your space.
✅ Scalable Support
Need help during a big rollout or audit? Scale up. Just need a few hours each month? Scale down. It’s that flexible.
✅ Fast Results
No ramp-up period—outsourced admins start delivering value immediately.
✅ Cost-Effective
Fractional support typically costs less than a full-time hire but prevents expensive issues like bad data, missed candidates, or compliance risks.
✅ Frees Up Your Team
Let your recruiters and Ops team focus on what they do best—finding and hiring great talent.
What This Looks Like in Action
At Essential, we help companies clean up messy configurations, improve recruiter workflows, and unlock features they never knew they had. Whether you’re rolling out a new ATS or want more value from your current one, we can help.
👉 Schedule a free consult to learn more.
